CUSTOMS DECLARATION AND LIQUIDATION SOFTWARE
CUSTOMS DECLARATION AND LIQUIDATION SOFTWAREUSAGE GUIDLINE FOR BUSINESS - PRODUCTION TYPE
USAGE GUIDLINE FOR BUSINESS - PRODUCTION TYPE
ECUS_KD 1.2
ECUS_KD 1.2

Hanoi, Feb 2008
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1. Introduction:
ECUS_KD is an effective solution for enterprise to do Customs operations.
Enterprise’s users input the declaration sheets data as well as related documents as
normal paper profile and send to the Customs. The Customs system will create “the
receiver number” and feed back to the enterprise. Then enterprise brings the paper
profile and “the receiver number” printed from the program to the Customs Office to do
customs procedure. Besides, ECUS_KD software also manages the whole declaration
sheet information, which helps enterprise manage the import-export data, make statistic
reports according to different criteria such as: Goods quantity, declaration sheet number
on periods, customers…
2. Requirements for utilizing electronic customs declaration system:
Enterprises must have these followings conditions besides meeting the demands of
Customs Department:
- Computer is connected to the Internet: Dial up 1269 or 1280, ADSL, LEASED
LINE,…
- Computer configure (at least):
o CPU : 1500 MHz

- Step 1: Choose function “Tờ khai/Đăng ký mới tờ khai nhập khẩu” as followings:
- Then the input function of Import declaration sheet is displayed as followings:
4.2. Input new Import declaration sheet:
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Note: With the data field on column form, users just have to choose the item in the
existed list (Or users can fill the code on the cell to make input operation faster).
- Step 2: Fill in the required information displayed on the screen then choose
button “Ghi”. Do not fill in the grey data fields such as: “số TK”, “ngày ĐK”. These
fields will be fed back by the Customs after the declaration sheet is registered
successfully and all Customs procedures for that declaration sheet have been done.
Note: With the item (2) người xuất nhập khẩu (Importer- Exporter), user can choose
from the Partner list of enterprise:
Choose button “…” then the Partner list of enterprise is presented. User can add
more, make changes or delete content on the Partner list.
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Put the point on the wanted Partner then click on button “Chọn”.
- Step3: Input export good list: Choose tab “danh sách hàng tờ khai”:
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- User can fill in field "Mã hàng" (goods code) or not. If you fill in this field then the
program software will read the the goods (Import goods, Export goods) in standard list
automatically according to the goods code you have input in. Incase the goods code you
input does not exist in the standard list, the program will leave as empty blank.
- Copy a goods line: Choose that goods line then press key F5
- Press F4 to make default information for new created goods line.
Input the default goods name, choose button “Đặt”. Delete the goods line name, then
click on button “Đặt” to inactive the default goods name.
- Fill in the import goods information: The import goods name must be adequate,
clear with the most typical feartures on the goods. Assure that the declaraed goods name
can be classified on the tax code cell. Then choose the button “Ghi” to save the data.
NOTE: If the goods line price is not included the transport, assurance fee and you just

You can get reference from the Excel file model in set up folder: :
C:\Program files\TSD\ECUSKD\Template\ImportHangNhapFromEXCEL.xls
-Provide supports for inputing goods list with ”Tên chung” - name of goods:
On the window of declaration goods list for the Import declaration sheet, press key
"F7" then the goods list is joined with the name of goods. Firstly, you input names of
goods then choose button “Ghi” to save kinds of goods. Input goods list according to
the names of goods then click on “Ghi”.
Note: This is the window providing supports for inputing custumer list. The program
software will combine the name of goods type and the name of goods automatically to
make good’s name in goods list on goods input window of declaration sheet.Therefore,
check the goods name on that window after doing input process.
Result: Display of goods list on declaration sheet.
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Step 4: Input the documents related such as : Value declaration sheet
Choose tab “Chứng từ kèm theo”, displayed as followings:
- Step 5: Input Value declaration sheet measure No (applied for Value declaration
sheet with measure No.1). Choose button “Tờ khai trị giá PP1”:
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- The list of goods applied with Value declaration sheet measure No.1 is presented
then. Choose button “Thêm mới” to add more , choose button “Chi tiết” to make
changes.
- Click on button “Ghi” to save data then choose button “Chọn hàng”:
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Put the point on the name of wanted goods then click on button “Chọn”:
- Input the goods data as on paper data then choose button “Ghi”.
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- Chọn nhiều hàng -Choose goods lines: Click on button “Chọn nhiều hàng” then
you can choose different goods lines at the same time.
Choose goods lines then click the button “Ghi” then back to thw window of

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- Fill in all required information then choose button “Ghi”.
Step 08: Input the original documents (in case you want to attach original
documents with the profile).
The program software allows you send the declaration sheet with attached
original documents. You can the original documents such as: License, CO,
invoice… then save them as image file or in MS WORD, EXCEL, PDF file form
and add them on the program by choosing the tab “chứng từ kèm theo”. Click
on button “Chứng từ gốc” to input original document files.
Note: When you scan the original documents you must choosen the compress
extract condition for small capacity format such as: JPG, GIF, PNG...
The total capacity of attached documents should be less than 1MB.
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On the window of inputting original documents, choose button “Thêm” to add more
a new document then choose the file consisting original document as followings:
Then click on “Open” to choose the original document file. You can choose different
original documents for a declaration sheet. Click on “ Ghi” to save data. Put the
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point on the documents then click on button “ Xóa” to delete it or “Sửa” to make
changes for the original documents.
- Then choose button “Ghi” to save the data .You have input the import
declaration sheet completely.
Step 09: Print out the declaration sheet.
Choose button “In TK” on the window of inputing declaration sheets:
Print out the decaration sheet according to the Customs standard. If there are
more than 03 goods lines, the program software will print out the declaration
annexes ( on the next sheets).
Note: The printed declaration sheets may not meet your demand due to the kinds of
printer. You can make change for Excel file as requirements then print out the
declaration sheets as normal.