Sample Business Letters (101-200)
Sample Business Letters (101-200)
(Sample Business Letters are listed in Alphabetical Orde)
Disclaimer: Be aware that some of these sample letters have legal, financial, or other
implications. If you are not sure about the use of any letter, consult with an appropriate
professional first.
Index
101. Commitment Form (Advertising)
102. Company Bonus Letter
103. Company Credit Account Approval Letter
104. Company Credit Account Denial for Unfavorable Report
105. Company Credit Account Denial Letter
106. Complimentary Letter to Employee on Handling of Difficulty
107. Complimentary Letter to Employee on Handling of Emergency
108. Complimentary Letter to Hotel
109. Complimentary Letter with Individual Commendation
110. Confidential Information Agreement
111. Confidentiality Agreement Between Firms
112. Confirmation of Acceptance of Employee Suggestion
113. Confirmation of Extension of Payment Date
114. Confirmation of Interview Appointment
115. Confirmation of Purchase Agreement
116. Confirmation of Telephone Report of Problem
117. Confirmation of Verbal Order
118. Congratulations on a Job Well Done
119. Congratulations on Employee on 5-Year Anniversary
120. Congratulations on Expansion
121. Congratulations on Formation of New Company
122. Congratulations on Increased Sales
123. Congratulations on Outstanding Achievement
124. Congratulations on Promotion 1

155. Demand for Acknowledgement of Shipping Dates
156. Demand for Delivery
157. Demand on Guarantor
158. Demand that Future Payments Be by Certified Check
159. Demand to Endorsers for Immediate Payment
160. Denial of Request for Additional Discount
161. Denial of Request for Extension of Time
162. Denial of Request for Quarterly Billing
163. Directed Letter of Recommendation Requesting Reply
164. Discharge of Security Interest
165. Disclosure of Investigative Consumer Reports
166. Disclosure Statement, Fair Credit Reporting Act
167. Discreet Letter of Resignation
168. Disputed Balance Notice
169. Employee Invention Agreement
170. Employee Non-Compete Agreement
171. Employee Non-Compete Agreement (Specific Radius)
172. Employee Photo and Recording Release
173. Employee Suggestion for Company Meeting
174. Employer's Verification on Loan Applicant
175. Employment Agreement
176. Employment Agreement
177. Employment Information Form
178. Employment Letter
179. Employment Reimbursement Agreement
180. Equipment Leasing Agreement
181. Equipment Maintenance Agreement
182. Escrow Check Receipt
183. Escrow Fee Worksheet
184. Expense Account Statement

publication, outdoor advertising, artwork, production,
etc.) on client's behalf. Client's signature also
indicates understanding of estimates, prices, terms and
liability to (firm) for said items or services.
Alterations or revisions of above specifications involving
extra costs will be executed only upon additional written
orders.
ACCEPTED______________________
DATE__________________________ CLIENT____________________
AGENCY_____________________

102. Company Bonus Letter
Dear
The presentation you prepared for the (description of
project) was truly outstanding. There is no doubt that
we were awarded this project due to your fine work.
Please accept the enclosed check as our way of saying
thank you for a job well done.
103. Company Credit Account Approval Letter
Dear
We have reviewed your application for credit, and it is our
pleasure to inform you that an account has been opened for
your company.
Please feel free to use your account as often as you wish.
A descriptive brochure is attached which outlines the terms
and conditions upon which this account has been opened.
Should your credit requirements change, or should you have
any questions regarding your new account, call this office
and ask to speak to one of our account representatives.
When you call, please have your account number available,

our company, please contact me at the above office.
106. Complimentary Letter to Employee on Handling of Difficulty
Dear
Several of your associates in the shipping department have
informed me of the incident that occurred last Friday with
a representative of Gene's Tool Supplies. They have all
agreed that this driver hurled some extremely abusive
language at you and that his actions were unjustifiably
offensive. They also all agreed that you remained a
gentleman throughout the entire time, attempting to solve
the problem. I compliment you on your self-control, and
in handling the situation in such an exemplary manner. I
have placed a call to the owner of Gene's Tools and fully
anticipate your receiving an apology from them.

107. Complimentary Letter to Employee on Handling of Emergency
Dear
You are to be highly commended for the way that you handled
the emergency that occurred yesterday.
The paramedics have informed us that if you hadn't acted as
quickly as you did, our customer's attack might have been
fatal. Thanks to your fast reaction, she is already out of
intensive care and on the road to recovery.
We are very proud of your association with our organization.
108. Complimentary Letter to Hotel
Dear
Our (name of event) that was held at your hotel
was extremely successful.
The compliments that I have received on your staff's
courteousness and the excellent food that your chefs

sources of supply; and marketing, production, or
merchandising systems or plans.
2. I shall not during, or at any time after the
termination of my employment with the Company, use for
myself or others, or disclose or divulge to others any
trade secrets, confidential information, or any other
data of the Company in violation of this agreement.
3. That upon the termination of my employ from the Company:
a) I shall return to the Company all documents
relating to the company, including but not
necessarily limited to: drawings, blueprints,
reports, manuals, correspondence, customer lists,
computer programs, and all other materials
and all copies thereof relating in any way to the
Company's business, or in any way obtained by me
during the course of my employ. I further agree
that I shall not retain any copies of the foregoing.
b) The Company may notify any future or prospective
employer of the existence of this agreement.
c) This agreement shall be binding upon me and my
personal representatives and successors in
interest, and shall inure to the benefit of the
Company, its successors and assigns.
d) The unenforceability of any provision to this
agreement shall not impair or affect any other
provision.
e) In the event of any breach of this agreement, the
Company shall have full rights to injunctive
relief, in addition to any other existing rights,
without requirement of posting bond.

by the Company, all information, including written
notes, photographs, memoranda, or notes taken by you
shall be returned to us.
4. This information shall not be disclosed to any
employee or consultant unless they agree to execute
and be bound by the terms of this agreement.
5. It is understood that the undersigned shall have no
obligation with respect to any information known by the
undersigned or generally known within the industry
prior to date of this agreement, or becomes common
knowledge within the industry thereafter.
Dated: _
112. Confirmation of Acceptance of Employee Suggestion
Dear
Your suggestion that we recycle the trims from our vinyl
production has been analyzed and found to be an extremely
viable idea.
This recycling process, which will be implemented in six to
eight weeks from now, will result in direct savings to our
firm. We commend you for your inventiveness!
Please accept our congratulations on the adoption of your
recommendation and our thanks for your enthusiastic attitude.
113. Confirmation of Extension of Payment Date
Dear
This will acknowledge our telephone conversation of this
date. As was stated in our letter dated (date) ,
we should be receiving our financing by (date)
In view of the above, we would appreciate your extending
the date for our payment of the account until (date)
This will enable us to make sure that all of the appropriate

Upon receipt of your confirmation of our agreement, I
shall release shipment of the aforementioned merchandise.
116. Confirmation of Telephone Report of Problem
Dear
This will confirm our telephone conversation of (date)
wherein I informed you that there was a problem with the
(service performed)
As I stated, (description of problem)
It is my understanding that you will (commitment of service
company)
in order to resolve this problem.
Thank you for your cooperation in this matter.
117. Confirmation of Verbal Order
CONFIRMATION OF VERBAL ORDER
Date: _
To: _ (Supplier)
This letter shall confirm your acceptance of verbal order
communicated to you on _.
A copy of our purchase order containing the state terms
is attached.
Unless we receive objection within ten days of your
receipt of this order, we shall expect delivery of all ordered
goods on the date indicated.
Very truly yours,
118. Congratulations on a Job Well Done
Dear
The displays you created for the "Summer's Coming"
promotion are just beautiful. Several of the sales
personnel told me that they have received numerous
compliments from the customers.

chosen an area that is coming into its own. I know that
with your background, expertise and enthusiasm, your firm
should make quite an impression in the industry.
My congratulations and best wishes for your success.
122. Congratulations on Increased Sales
TO: Sales Department Members
FROM: H.C. Chambers
SUBJECT: Monthly Results
The numbers are in and I am proud to inform you that our
total sales for the period of April 15th through May 15th
amount to $358,466.00, which represents a 10% increase
over our sales for the preceding period.
You have achieved the goal we established in the first week
of April, and you are all to be highly commended for your
achievement. Congratulations!
123. Congratulations on Outstanding Achievement
Dear
You have proven the skeptics wrong and accomplished what
most said was impossible.
There is no doubt that your recent achievements will be
spoken of for some time to come and that the admiration
for your accomplishments is felt by all of us within the
industry as well as the general public.
Please accept my heartiest congratulations for your success.
124. Congratulations on Promotion 1
Dear
Congratulations on your recent promotion to (position)
I know how hard you have worked to earn the recognition
you presently enjoy at (name of firm) , and I feel that
they are very wise in having made their choice.

As the new owners of (establishment name) , please
accept our congratulations and very best wishes for your
success.
(name of company) is a well established supplier
of beef and provisions to many of the finer hotels and
restaurants in (city) and its vicinity. We
specialize in choice and prime, portion controlled, pork,
lamb, veal and western beef. We have enclosed a price
list for your review, but would like to add that there
are specific quantity discounts that are available.
(name of rep) , our sales representative for your
area would be pleased to come to the (name of
restaurant) at your convenience to show you the quality
of our products and discuss our terms and prices with you.
Please call (phone) for an appointment.
128. Consignment Agreement
CONSIGNMENT AGREEMENT
This agreement is made on (date) between (name of
shop) , herein referred to as "Seller", and
(individual)
Whereas (individual) wishes to sell (description of
item(s)) by consigning said item(s) to (name of shop)
for sale, it is understood:
That Seller agrees to display item(s) in a prominent place
in his establishment.
That Seller will make every attempt to obtain the best
possible price for the consigned merchandise and will accept
no less than $ as purchase price.
That for his efforts Seller is entitled to retain (percent)
of the purchase price.

signature.
130. Consumer Credit Application
CONSUMER CREDIT APPLICATION
Name _ Date _
Address _
City _ State _ Zip _
How long at address _ Own or Rent _
Employed by _ Position _
How long _ Salary $_
No. dependents _ Type car owned _ Year _
Other sources of income:
_ $_
_ $_
Outstanding obligations:
_ $_
_ $_
_ $_
_ $_
Pending lawsuits: _
Have you filed bankruptcy within last 6 years? _
Credit references:
Name _ Address _
Name _ Address _
Name _ Address _
Bank references:
Name _ Address _
Checking _ Savings _
Visa Card _ Master Card _
American Express _ Other Credit Cards _
NOTICE

through personal interviews with your neighbors, friends, or
others with whom you are acquainted. This inquiry includes
information as to your character, general reputation,
personal characteristics, and mode of living. You have a
right to make a written request within a reasonable period of
time to receive additional, detailed information about the
nature and scope of this investigation.
________________________________
Applicant
132. Contract 1, Goods
CONTRACT
THIS AGREEMENT, made and entered into this ___ day of
_________, l98_, by and between ___________________, the
Seller, and ___________________, the Buyer:
1. The seller hereby undertakes to transfer and deliver
to the buyer on or before __________, l98_, the following
described goods:
2. The buyer hereby undertakes to accept the goods and
pay for them in accordance with the terms of the contract.
3. It is agreed that identification shall not be deemed
to have been made until both the buyer and the seller have
agreed that the goods in question are to be appropriated to
the performance of the contract with the buyer.
4. The buyer shall make payment for the goods at the
time when and at the place where the goods are received by
him.
5. Goods shall be deemed received by the buyer when
received by him at .
6. The risk of loss from any casualty to the goods
regardless of the cause thereof shall be on the seller until

accordance with the terms of the contract.
Buyer and Seller agree that identification shall not be
deemed to have been made until both parties have agreed that
the goods in question are to be appropriated and fulfill the
requirements of performance of said contract with the buyer.
Buyer agrees to pay for the goods at the time they are
delivered and at the place where he receives said goods.
Goods shall be deemed received by buyer when delivered to
address of buyer as herein described.
Until such time as said goods have been received by buyer,
all risk of loss from any casualty to said goods shall be
on seller.
Seller warrants that the goods are now free from any
security interest or other lien or encumbrance, that they
shall be free from same at the time of delivery, and that
he neither knows nor has reason to know of any outstanding
title or claim of title hostile to his rights in the goods.
Buyer has the right to examine the goods on arrival and has
(number) of days to notify seller of any claim for damages
on account of the condition, grade or quality of the goods.
That said notice must specifically set forth the basis of
his claim, and that his failure to either notice seller
within the stipulated period of time or to set forth
specifically the basis of his claim will constitute
irrevocable acceptance of the goods.
This agreement has been executed in duplicate, whereby both
buyer and seller have retained one copy each, on (date) .
______________________________
______________________________
(Signatures)