Make a bigger impact
with better designs
Create animations and
interactive documents
Learn new CS5 tools
and techniques
Gruman
The book you need to succeed!
Push the limits of InDesign
with this in-depth guide
Whether you want to produce eye-catching ads, flashy
newsletters, or interactive PDFs, this detailed guide
shows you how to do it using InDesign CS5. No
matter what your level of experience, everything you
need is right here. From thorough coverage of new
CS5 features, to tricks and techniques from publishing
pros, to how to create winning client presentations—
if you want to master InDesign, this is the book you
need to succeed!
Companion Web Site
• Work efficiently with layers, master pages, and multiple page sizes
• Create text and graphics frames and add metadata captions
• Place objects where you want them with smart tools
• Build timelines and animation, or embed movies and sound
• Create client presentations, work in groups, and collaborate over the Web
• Edit Photoshop
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• Additional tools, updates, resources,
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Adobe
®
InDesign
®
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Quickly select overlapped
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Galen Gruman
InDesign
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• Striking, full-color examples show
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Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana
Published by Wiley Publishing, Inc., Indianapolis, Indiana
Published simultaneously in Canada
ISBN: 978-0-470-60716-9
Manufactured in the United States of America
10 9 8 7 6 5 4 3 2 1
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or
by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as per-
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written permission of the Publisher, or authorization through payment of the appropriate per-copy fee
to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax
(978) 646-8600. Requests to the Publisher for permission should be addressed to the Permissions
Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, 201-748-6011, fax 201-
748-6008, or online at />LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO
REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE
CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT
LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED
OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED
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DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN
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For general information on our other products and services or to obtain technical support, please contact our Customer
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To my wonderful extended family for their ongoing support

But of course, there are lots of other refinements in InDesign CS5 that Adobe’s engineers and
designers were able to add in beyond the major new areas of improvement. For example,
Windows 7 users will now find that InDesign supports the gestures enabled by the new genera-
tion of touchscreen PCs (Mac users got this capability in InDesign CS4). InDesign users can now
work with tracked changes in their layouts, no longer seeing this ability limited to InCopy users.
And plug-ins, renamed extensions, are now managed across all Creative Suite applications with a
common tool, the Extension Manager. These three examples show the range of areas where
Adobe has made improvements.
Layout artists have an incredibly powerful tool in the form of InDesign to let them deliver on their
creative aspirations and vision. I hope that this book helps you achieve and indeed increase those
ambitions.
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ix
T
hanks to the development and product marketing staff at Adobe for providing early ver-
sions of the InDesign CS5 software, providing insights into their thinking as they brought
in new features, and listening to suggestions on making it even better. Thanks to the edi-
tors and production staff at Wiley Publishing for their efforts in making this book possible and a
better product, especially to acquisitions editor Aaron Black and project editor Chris Wolfgang.
And ongoing kudos to my regular technical editor Jonathan Woolson for his improvements to the
book’s accuracy and insights.
The
www.InDesignCentral.com
Web site and its contents are copyrighted by The Zango Group.
Original photographs are copyrighted by Ingall W. Bull III.
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Chapter 22: Creating Special Text Formatting ............................................................................537
Chapter 23: Using Special Characters .........................................................................................553
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Part VI: Business Document Fundamentals . . . . . . . . . . . . . 571
Chapter 24: Workgroup Editing .................................................................................................573
Chapter 25: Setting Up Tabs and Tables .....................................................................................587
Chapter 26: Using Automatic and Custom Text ..........................................................................607
Chapter 27: Working with Footnotes, Indexes, and TOCs ..........................................................627
Part VII: Output Fundamentals . . . . . . . . . . . . . . . . . . . . . . 645
Chapter 28: Creating Multidocument Projects ............................................................................647
Chapter 29: Preparing for Color Prepress ...................................................................................657
Chapter 30: Preparing for Printing ..............................................................................................677
Chapter 31: Printing Documents ................................................................................................697
Part VIII: Multimedia Fundamentals . . . . . . . . . . . . . . . . . . . 721
Chapter 32: Creating Prepress Files ............................................................................................723
Chapter 33: Using Hyperlinks and Creating Web Pages ..............................................................743
Chapter 34: Using Interactive Media and Creating PDF Documents ...........................................759
Chapter 35: Using Animation and Creating Flash Documents ....................................................779
Part IX: Programming InDesign . . . . . . . . . . . . . . . . . . . . . . 795
Chapter 36: Working with XML .................................................................................................797
Chapter 37: Using Scripts ...........................................................................................................809
Part X: Appendixes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 827
Appendix A: Installing InDesign and Extensions .........................................................................829
Appendix B: What’s New in InDesign CS5 ..................................................................................837
Index ..........................................................................................................................................851
xi
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Type on a Path tool .........................................................................................19
Line tool ..........................................................................................................19
Pen tool ...........................................................................................................19
Anchor and direction point tools .....................................................................20
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Contents
Pencil tool .......................................................................................................20
Smooth tool .....................................................................................................20
Erase tool ........................................................................................................20
Frame tools .....................................................................................................20
Shape tools ......................................................................................................21
Scissors tool .....................................................................................................21
Free Transform tool .........................................................................................21
Rotate tool .......................................................................................................21
Scale tool .........................................................................................................21
Shear tool ........................................................................................................22
Gradient Swatch tool .......................................................................................22
Gradient Feather tool ......................................................................................22
Note tool .........................................................................................................23
Eyedropper tool ...............................................................................................23
Measure tool ....................................................................................................23
Hand tool ........................................................................................................23
Zoom tool ........................................................................................................23
Apply buttons ...........................................................................................................23
Screen Mode buttons .................................................................................................23
Using tool tips and keyboard shortcuts .....................................................................24
Opening and closing the Tools panel ........................................................................25
Working with Panels and Docks .........................................................................................26
Arranging panels .......................................................................................................27

Help menu ................................................................................................................41
Contextual menus .....................................................................................................41
Undoing What You’ve Just Done .........................................................................................43
Summary ............................................................................................................................44
Chapter 2: Working with Windows and Views . . . . . . . . . . . . . . . . . . . . . 45
Working with Multiple Document Windows ......................................................................45
Using Workspaces ..............................................................................................................49
Working with Views ...........................................................................................................50
Zooming and scrolling ..............................................................................................51
The Zoom tool .................................................................................................51
Zoom options in the View menu .....................................................................52
The Zoom Level field and pop-up menu ..........................................................53
The Hand tool .................................................................................................53
Gestures ..........................................................................................................53
The quick zoom function ................................................................................54
Setting object display options ....................................................................................55
Using screen modes...................................................................................................56
Summary ............................................................................................................................57
Chapter 3: Setting InDesign Preferences . . . . . . . . . . . . . . . . . . . . . . . . . 59
Working with Preferences Files ...........................................................................................59
Setting universal defaults ...........................................................................................59
InDesign Defaults file ................................................................................................60
Presets folder .............................................................................................................61
Using the Preferences Dialog Box ........................................................................................62
General preferences ...................................................................................................63
Page Numbering area ......................................................................................63
Font Downloading and Embedding area ..........................................................64
Object Editing area ..........................................................................................64
Reset All Warning Dialogs button ....................................................................65
Interface preferences .................................................................................................65

User Dictionary area ........................................................................................84
Spelling preferences ..................................................................................................84
Find area .........................................................................................................85
Dynamic Spelling area .....................................................................................85
Autocorrect preferences .............................................................................................85
Notes preferences ......................................................................................................86
Track Changes preferences ........................................................................................87
Story Editor Display preferences ...............................................................................88
Text Display Options area ...............................................................................88
Cursor Options area ........................................................................................89
Display Performance preferences ...............................................................................90
Options area ....................................................................................................90
Adjust View Settings area ................................................................................91
Appearance of Black preferences ...............................................................................91
Options for Black on RGB and Grayscale Devices area .....................................91
Overprinting of [Black] area ............................................................................92
File Handling preferences ..........................................................................................92
Document Recovery Data area .........................................................................92
Saving InDesign Files area ...............................................................................93
Snippet Import area .........................................................................................94
Links area ........................................................................................................94
Clipboard Handling preferences ................................................................................94
Clipboard area .................................................................................................95
When Pasting Text and Tables from Other Applications area ..........................96
Setting Other Global Preferences .........................................................................................96
Setting up automatic program updates ......................................................................96
Customizing keyboard shortcuts ...............................................................................98
Using and modifying default shortcuts ............................................................98
Viewing and printing shortcuts......................................................................100
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Export formats for whole documents ......................................................................128
Export formats for document elements ....................................................................129
Working with exported tagged text files ........................................................130
Exporting files as JPEG graphics ....................................................................131
Summary ..........................................................................................................................133
Chapter 5: Working with Pages  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Working with Multipage Documents ................................................................................135
Adding pages ..........................................................................................................136
Changing pages’ sizes ..............................................................................................138
Deleting pages .........................................................................................................139
Copying and moving pages .....................................................................................139
Working within a document..........................................................................139
Working across documents ...........................................................................140
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xviii
Contents
Starting documents on a left page ............................................................................141
Controlling page shuffling .......................................................................................142
Creating gatefold spreads ........................................................................................142
Working with page numbers ...................................................................................144
Dividing a document into sections ..........................................................................145
Navigating pages .....................................................................................................147
Navigating by page number ...........................................................................148
Navigating with the menus and shortcuts ......................................................149
Navigating with the Pages panel ....................................................................149
Working with specialty page controls ......................................................................150
Transparency alert .........................................................................................151
Rotated page views ........................................................................................151
Page transitions .............................................................................................152

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