Sample Business Letters (1-100)
(Sample Business Letters are listed in Alphabetical Orde)
Disclaimer: Be aware that some of these sample letters have legal, financial, or other
implications. If you are not sure about the use of any letter, consult with an appropriate
professional first.
Index
1. 10-Day Notice Before Collections on Delinquent Account
2. 30-Day Notice to Quit
3. Acceptance of Counter Proposal
4. Acceptance of Order With Delivery in Lots
5. Acceptance of Purchase Security Agreement
6. Acceptance of Resignation
7. Acknowledged Receipt of Goods
8. Acknowledged Resignation
9. Acknowledgement and Acceptance of Order
10. Acknowledgement from Publisher, Comments Referred to Author
11. Acknowledgement of Application
12. Acknowledgement of Cancellation of Backorder
13. Acknowledgement of Change in Meeting Date
14. Acknowledgement of Customer Praise of Employee
15. Acknowledgement of Letter
16. Acknowledgement of Merchandise Returned for Repair
17. Acknowledgement of Modified Terms
18. Acknowledgement of Notification of Lease Transfer
19. Acknowledgement of Receipt (Documents)
20. Acknowledgement of Receipt of Estimate
21. Acknowledgement of Request for Bid, Confirmation of Deadline
22. Acknowledgement of Unsolicited Idea
23. Acknowledgement of Warranty and Instruction for Product Return
24. Acknowledgment of Correspondence Indicating Postal Delay
25. Advance Notice of Out of Business Sale

56. Apology for Not Crediting Payment
57. Apology for Not Crediting Payment from Prompt Payer
58. Apology for Overshipment
59. Apology for Poor Service Rating on Customer Questionnaire
60. Apology to Customer for Accounting Error
61. Apology to Receiver of NSF Check
62. Application for License
63. Appointment for Employment Interview and Testing
64. Appointment for Testing
65. Assignment
66. Assignment and Transfer of Stock Certificate
67. Assignment of a Claim for Damages
68. Assignment of Accounts Receivable (With Non-Recourse)
69. Assignment of Accounts Receivable (With Recourse)
70. Assignment of Contract
71. Assignment of Copyright
72. Assignment of Deed of Trust
73. Assignment of Income
74. Assignment of Lease
75. Assignment of Lease
76. Assignment of Lien
77. Assignment of Literary Property
78. Assignment of Security Interest
79. Assignment of Trademark
80. Assignment of Trademark
81. Authorization
82. Authorization to Direct Bill for Corporate Guest
83. Bid for the Purchase of Real Property (Probate)
84. Bill of Sale
85. Bill of Sale (with Warranty of Title)

amount stated above.
2.
30-Day Notice to Quit
NOTICE TO QUIT
TO _________________________, Tenant in possession:
Take notice that your month to month tenancy of the
herein described premises is hereby terminated at the
expiration of 30 days after service of this notice on you,
and that you are hereby required to quit and on said date
deliver up to me the possession of the premises now held
and occupied by you under such tenancy.
Said premises are known as:
__________(name of building)__________
__________( address )__________
__________(city, state, zip)__________
This is intended as a 30 days' notice to quit, for
the purpose of terminating your tenancy aforesaid.
Dated: __________________
______________________
Landlord

3.
Acceptance of Counter Proposal
Dear
Your counter proposal on the above referenced project
has been reviewed and is acceptable in its entirety.
We are enclosing an executed copy of the agreement along
with two copies for your files.
We are enthusiastically looking forward to this project
and are pleased about having the opportunity to work

in any way, please let us know.
6.
Acceptance of Resignation
Dear
It is with deep regret, that we accept your resignation
as (position) of the (organization)
We can appreciate the demands that this position has placed
on you, and appreciate all of the fine contributions you
have made as (position)
7.
Acknowledged Receipt of Goods
ACKNOWLEDGED RECEIPT OF GOODS
The undersigned hereby acknowledges receipt and delivery
of the goods described on the annexed list or invoice and
further acknowledges that said goods have been inspected and
are without defect.
Signed under seal this _ day of _, 19_.
_____________________________
8.
Acknowledged Resignation
ACKNOWLEDGED RESIGNATION
Date: _
To: _
_:
Please be advised that the undersigned hereby resigns as
_, of the corporation effective upon acceptance.
Please acknowledge acceptance of said resignation on
behalf of the corporation.
Very truly,
_______________________________

please do not hesitate to write to this office.
We value our readership and are proud to have you as a
member of our family of subscribers.
11.

Acknowledgement of Application
ACKNOWLEDGEMENT OF APPLICATION
Date: _
To: _ (Applicant)
We appreciate your interest in being employed by our firm.
We regret to inform you, however, that the available
position(s) has been filled, and we cannot give your
application further consideration at the present time.
Your application will be kept on file for future reference
should an opening arise.
Very truly,
_______________________________
12.
Acknowledgement of Cancellation of Backorder
Dear
We have received your letter acknowledging receipt of
the items we mailed to you and noticing us to cancel
shipment of your order for those items which are back
ordered.
We will be issuing you a refund as soon as we have
completed the necessary paperwork for your account.
We would like to take this opportunity to thank you for
shopping through (name) Our new (specify)
catalog should be arriving at your home shortly, and I
believe you will be pleased by some of the beautiful

15.

Acknowledgement of Letter
Dear
Because Mr. Jones is out of the office for the next two
weeks I am acknowledging receipt of your letter dated
May 20, l983. It will be brought to his attention
immediately upon his return.
If I may be of any assistance during Mr. Jones' absence,
please do not hesitate to call.
16.
Acknowledgement of Merchandise Returned for Repair
Dear
The (product name and model number) that you
mailed to us for repair was received on (date)
We will be returning it to you as soon as the necessary
adjustments are made.
We are sorry that you experienced a problem with our
product and want to thank you for purchasing a
(name of product)
17.

Acknowledgement of Modified Terms
ACKNOWLEDGEMENT OF
MODIFIED TERMS
Date: _
To: _
Reference is made to the contract or order between us
dated _, 19_.
This letter will acknowledge that the contract is

in our services.
19.
Acknowledgement of Receipt (Documents)
(date) ACKNOWLEDGMENT OF RECEIPT
I hereby acknowledge the receipt of the following
documents from the firm of (firm) :
1.
2.
3.
4.
____________________________
(Signature of Client)
20.
Acknowledgement of Receipt of Estimate
Dear
This is to inform you that we have carefully reviewed your
estimate on the parking lot refurbishing. We are planning
to contract with you for this work.
We are unable to let this contract immediately, as final
approval of expenditures of this nature must come from the
head office in New York.
We expect to receive approval or disapproval within the
next 30 days. At such time, we will contact you with
instructions accordingly.
If we may be of any assistance in the meantime please
feel free to contact this office.
21.

Acknowledgement of Request for Bid, Confirmation of Deadline
Dear

If these terms are acceptable to you, please sign where indicated below and return
together with your idea or proposal.
Very truly,
The foregoing terms and conditions are understood and acknowledged.
_______________________________
Submitter
23.
Acknowledgement of Warranty and Instruction for Product Return
Dear
We are sorry to hear that you have been experiencing
problems with your new (name of product).
While we do ask that our customers contact their dealer in
the event of a problem, we recognize that, in your case, it
his would be impossible. Therefore, if you will carefully
package the unit in its original carton and send it to us,
our "doctors" will put it through a thorough examination to
determine the source of the problem.
If the problem turns out to be a minor adjustment, we shall
make the repair and be sure to return the (product) to you
within thirty days. If our determination is that the unit
is defective, we will send you an immediate replacement.
Again, I am sorry that you experienced this difficulty and
wish to thank you for your patience and for purchasing our
(product).
24.
Acknowledgment of Correspondence Indicating Postal Delay
Dear
Thank you for your order. At this time we cannot fill your
order due to an unexpected shipment delay from our overseas
suppliers.

represented by certificates described as follows:
Number Date Registered Name
That said certificates (were or were not) endorsed.
That I have not assigned, hypothecated, pledged, or in any
other way disposed of either the stock certificates or my
rights as a stockholder, in whole or in part.
That I am entitled to full and exclusive possession of said
certificates.
That the circumstances surrounding the (loss, or theft,
or destruction, or disappearance) of said certificates
and my attempt to locate them are as follows:
That the purpose of preparing this affidavit is to induce
(corporation) to issue new certificates to replace those
that have been (lost, stolen, destroyed).
I hereby agree to surrender to (corporation) the
original certificates issued to me should they hereafter
come into my possession or control.
Dated:_____________________
____________________
(Signature)
(Jurat)

27.
Affidavit of No Lien
AFFIDAVIT OF NO LIEN
STATE OF___________________
COUNTY OF__________________
Before me, a duly commissioned Notary Public within and for
the State and County aforesaid, personally appeared________
_________who, after being duly sworn as required by law,

(signature)
Subscribed and sworn to before me this ___ day of _______,
19__.
______________________
My commission expires________ NOTARY PUBLIC

28.
Agreement to Compromise Debt
AGREEMENT TO COMPROMISE DEBT
FOR VALUE RECEIVED, the undersigned being a creditor of _
(Company) hereby enters into an agreement to compromise and
reduce the indebtedness due the undersigned on the following
terms and conditions:
1. The Company and the undersigned acknowledge that the
present debt due is $_.
2. The parties agree that the undersigned shall accept the
sum of $_ as full and total payment on said debt and in
complete discharge of all monies presently due,
provided the sum herein shall be punctually paid in
the manner following:
_
3. In the event the Company fails to punctually pay the
reduced amount, the undersigned creditor shall have
full rights to prosecute it claim for the total debt
due under paragraph 1 (less payments made).
4. This agreement shall be binding upon and inure to the
benefit of the parties, their successors, assigns and
personal representatives.
Signed under seal this _ day of _, 19_.
_______________________________